Public Speaking Tip 4: Writing “Rules” Aren’t for Public Speaking

If you’re lucky enough to have learned how to write in school, you probably know a lot of “rules,” such as:

  • Don’t repeat yourself
  • Don’t begin a sentence with a conjunction (and, but, or)
  • Don’t use clichés or formulas

Leaving aside the issue of whether these rules make for good writing (reasonable people can disagree!), one thing is sure: They don’t apply to public speaking.

Let’s look at each one to see why.

Writing Rule: Don’t Repeat Yourself –
Speaking Guideline: Yes, Do!

The reason for this is that listening and reading are very different processes.

As a reader, you can linger over a passage, mull its meaning, and let it sink in. If a reference isn’t clear, you can flip back through your book or search your ebook to check on a person or event.

listening (hand to ear)But listeners don’t have that luxury.

When you speak in public, your ideas are moving past your audience’s ears in real time. If someone doesn’t catch a word or an idea when they first hear it, there’s no way for them to go back and figure out what you meant — unless you repeat yourself.

Every time you repeat an idea, you’re giving listeners another chance to hear, understand, and think about your ideas.

And that’s not a bad thing; that’s good!

Writing Rule: Don’t Begin a Sentence with a Conjunction –
Speaking Guideline: But Sometimes You Should

This rule about conjunctions stems from the fact that and, but, and or are used to connect two clauses. (I learned that from this Schoolhouse Rock song.)

But in public speaking, we have other ways to connect ideas. We can use our voices, body language, even a dramatic pause to show the relationship between two thoughts.

More importantly, public speaking should mirror the way that we actually speak — initial conjunctions and all.

So leave this rule in high school, where it belongs, and let your sentences begin in the way that feels most natural to you.

Writing Rule: Don’t Use Clichés or Formulas –
Speaking Guideline: On the Other Hand…

Originality is much prized by literary writers, as it should be.

But before you go for the same spoken standard, ask yourself: What’s my goal as a public speaker?  Is it to turn an original phrase? Or to draw people into my ideas?

If that’s what you’re trying to do, certain formulas can be very helpful.

Just as repetition is useful in public speaking, “formulaic” statements can help your audience follow your reasoning, or just keep up. Examples of these statements include:

  • “In the next ten minutes, I’m going to talk about…”
  • “Now that we’ve looked at Topic X, I’d like to explore it’s impact on Topic Y.”
  • “By now, I hope I’ve convinced you that…”

So, does that mean you should go out of your way to include clichés in your public speaking?

Nope!

But neither should you toss out a statement that serves a vital purpose just because it’s the opposite of original.

Think about whether a particular phrase is helping to keep your audience on track; and if it is, deliver that cliché proudly.

How to Make Your Writing More Like Speaking

baby writing presentationThe easiest way to make sure that your writing sounds more like public speaking than like written prose is to read it out loud as you’re writing it.

If your work environment isn’t set up for long bouts of mumbling at your desk, read it out loud in your own mind. In other words, listen to yourself speaking the words, as if you were speaking them out loud, while you write.

And of course, when you’ve finished writing your speech, message, or argument, actually read it out loud to check that it’s not stiff, loaded up with vague language, or following a bunch of rules that make it harder to say.

Do this often, and pretty soon you’ll be an expert on how to write for the way that you speak.

Trust me, your listeners will be grateful!

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  • http://twitter.com/RemotePoss Craig Hadden

    Interesting thoughts about not applying all “writing rules” to speaking, and I agree.

    I like the way you used the word “guidelines” for suggestions of things to do when speaking, too.

    People like the idea of “rules” because those lessen the need to think carefully (and make decisions) about what we’re doing! Ideally, every rule should always be accompanied by a reason for doing it, so people can tell whether to apply it in a specific case. It drives me nuts when people quote a rule and I argue against it (and say why), but they can’t actually back up the rule with any reasoning other than “Marketing says so” or “my school teacher told me never to do XYZ”!

    Back to your post: About clichés, to some extent I also support using often-seen GRAPHICS, as I commented on one of Nancy Duarte’s posts:
    http://blogs.hbr.org/cs/2012/12/avoid_these_five_mistakes_in_y.html#comment-763745591

    Thanks for sharing your great content!

  • http://www.speakupforsuccess.com/ Jezra

    Craig, great to hear from you! I agree that rules can be irrational (as well as stifling), and I notice for myself that the less confident I feel in a particular area  — Twitter’s a good example — the more I want “rules” for how to navigate it. (How often should I do this? What time of day should I do that?)

    So maybe the secret to swapping out rules for guidelines is to become more confident? (I’ll let you know as my Twitter skills develop! :-)

    Also agree with you about graphics, and would love to see your comment on Nancy’s post, but the link isn’t working; can you re-attach it? 

    Thanks again for commenting,
    Jezra

  • http://twitter.com/RemotePoss Craig Hadden

    Here’s a shortened version of the link, which hopefully should be more robust:
    http://j.mp/Xycwnx

    (The original link worked for me just now when I clicked it on your blog, so I’m wondering if it didn’t work for you because it arrived in your email or blogging software? I’m just speculating!)

    Regards,
    Craig